Governance & Compliance
• Maintain the organisation's governance records — constitution/trust deed, policies, and board register.
• Ensure board activities align with the Charities Act 2005, Companies Office / Incorporated Societies requirements, and our own trust deed.
• Support the Chair in meeting legal, regulatory, and reporting obligations.
• Lodge annual returns and maintain statutory records as required.
Meetings
• Prepare and circulate agendas in consultation with the Chair.
• Record accurate, clear minutes of board and annual general meetings.
• Maintain a register of resolutions and actions, and track follow-through.
• Coordinate meeting logistics and ensure papers are circulated in advance.
Communication & Records
• Act as custodian of official board correspondence and records.
• Support clear communication between board, staff, and members.
• Maintain a forward calendar of governance tasks and deadlines.
• Strong written communication and organisational skills.
• Attention to detail and a methodical, reliable approach.
• Experience in administration, governance, company secretarial work, legal, or a similar field (desirable but not essential).
• Confidence with digital tools — shared drives, video meetings, and document platforms.
• Ability to maintain confidentiality and act with impartiality.
• Alignment with our conservation kaupapa and commitment to te ao Māori principles where relevant.
Approximately 6 hours per month, including attendance at monthly board meetings, preparation time, and periodic committee or AGM duties
Getting started:
The first step is to express your interest by filling out the form below.
We will then put you in touch directly with the organisation for more information on the role and how to proceed.
Conservation